Amazon FBA Freight Forwarder Tips

Omer Riaz January 12, 2022

Simple Amazon FBA Freight Forwarder Tips To Follow

Have you been experiencing shipping delays and high freight costs that make it difficult to keep top sellers in stock? Don’t worry, we have got some simple Amazon FBA freight forwarder tips you can easily practice. Read the article below to learn the Amazon FBA freight forwarder tips detailed guide.

amazon fba freight forwarder tips

A pandemic-related supply chain constraint is affecting many sellers today. Because of lockdowns, pent-up demand, insufficient staff to ship items from US ports to fulfillment centers, and shortages of containers, trucks, and pallets, shipping inventory from China and other parts of the world is becoming costlier and more complicated.

In addition to sellers, Amazon is also feeling the impact of these supply chain restrictions. We think Amazon’s way to tackle warehouse congestion and speed up inventory checks before the holidays is to drastically reduce restocking limits last week despite good sales, as some sellers have reported.

Due to Amazon’s supply chain constraints, it is even more imperative that alternative options are found at this critical time of year. An alternative plan, for instance, could prevent delays, stock-outs, and overnight air shipments.

Read this article to learn about freight forwarder Amazon FBA tips you can use to make your business more flexible amidst COVID, shipping fiascos, and the holiday rush.

Tips to Get the Best Amazon FBA Freight Forwarder for your Amazon Business

Below is a step-by-step guide to finding the best freight forwarder, Amazon FBA.

Find out if your products are subject to import restrictions

To ensure the safety and quality of imported products, different countries have different limits. Choose a freight forwarder who knows the government’s policies to avoid running afoul of the law or assuming any liabilities.

Try a small shipment of the product

A small shipment is a great way to gauge its efficiency when testing a freight forwarding service. Using this Amazon FBA freight forwarder tip, you can determine characteristics such as cost-effectiveness, flexibility, turnaround time, and the range of services they provide.

Decide Which Incoterm Is Right For Your Business: EXW, FCA, or FOB

Freight forwarders who are new to Incoterms (International Commercial Terms) may find them confusing. Let’s start by defining what an Incoterm is. An Incoterm refers to a set of rules that regulate the trade and sale of goods. Among the Incoterms are EXW, FCA, and FOB.

·         EXW 

EXW, short for Ex Works, refers to the buyer’s responsibility for the shipping costs and risks associated with the purchase of a product, beginning with its sourcing and ending with its delivery. They are in charge of all the processes between those dates.

·         FCA

In a Free Carrier transaction, the seller is responsible for delivering the goods to a named location, such as a terminal or port. When the goods are delivered, the buyer takes over transportation and all subsequent processes.

·         FOB

The seller must ensure that the cargo is properly transported to the port via ferries and ensure that it is transported by appropriate means of transportation. This refers to shipping that takes place from the port to the door. The buyer, however, assumes the costs of ocean freight and subsequent costs once the shipment is aboard the transport vessel.

Best Practices For Shipping

In Amazon FBA freight forwarder tips, you should also be familiar with the best practices for shipping. Read below:

  • Become familiar with cargo origin and destination docking restrictions
  • Clients should be offered reasonable shipping rates.
  • Understanding your shipping data
  • By doing so, delays in shipments are avoided.
  • It’s always a good idea to get insurance to protect yourself in case anything goes wrong.

Calculate the landed costs

The landed cost is the total charge involved in moving a shipment to its destination. This includes shipping costs as well as additional taxes and fees, among the costs included in the landed price, are:

  • Conversion of currencies
  • Keeping goods in storage
  • Fees associated with regulatory compliance, such as export license fees
  • Anti-fraud measures

Assessing your business performance is easier when you calculate your landed costs. Calculating whether your business is sustainable and if you will make a profit can be made with it.

Take a look at the packaging.

This may look obvious in our Amazon FBA freight forwarder tips; however, it is crucial to inspect goods thoroughly in the warehouse so that any damaged or faulty goods can be replaced before they are transported. Inventory management allows this.

If you need expert advice, don’t hesitate to contact us

If you have any questions when you are faced with challenges, consulting with professionals is a wise move. Rather than trying to sort things out on your own, you can seek professional guidance.

Take precautions to avoid accidents

People can make mistakes and have accidents. You’re protected most of the time by your insurance cover. If you purchase insurance, you avoid having to pay for additional expenses out of your own pocket.

Understanding freight quotations

When a product is shipped from one location to another, a freight quotation outlines all the expenses involved. A comparison of quotes from different shippers will help you find the best FBA freight service.

The following information should be included:

  • The destination and origin of your cargo
  • Equipment and modes of transportation
  • Shipping details, including weight and dimensions

Ensure your cargo comprehensively

A cargo insurance policy can insure you against all types of losses, such as damage to the cargo, loss of goods due to fire, theft, non-delivery, customs rejection, and cargo abandonment.

Cargo insurance can be broken down into two categories:

  • Transportation by sea or air is covered by marine cargo insurance.
  • All land transportation is covered by land cargo insurance.

We can say it is QA in our Amazon FBA freight forwarder tips list, but you should not overlook its importance.

Make sure all your paperwork is in order

During the shipping process, examine your documents to make sure they are accurate. In addition to avoiding loss, it will protect you from other inconveniences such as customs rejection. Among these are:

  • Licenses for export
  • Insurance
  • The bill of lading
  • Invoice for commercial services.

Make sure you have the right customs bond

Customs bonds are contracts between a principal, an importer, and customs. All three parties guarantee customs bonds. Freight forwarders require this contract for importing and exporting goods. Custom brokers or other reliable companies can provide it to them.

Allow some time for buffering

Your freight forwarder has time to resolve issues before delivery by giving your shipment a buffer time. Adding buffer time to the length of service extends it by an additional period of time. This helps prepare for the unexpected.

Tips for avoiding stock-outs for freight forwarders

The insufficient supply of inventory can lead to stock-outs when an item cannot be purchased or shipped. If a product is out of stock in an Amazon store, it can cause a lot of frustration for the customer, especially if they do not know when it will be back in stock. We will discuss some useful tips to avoid stock outs with freight forwarder directly to Amazon FBA. 

1. Become a partner with a 3PL

Overnight, your Amazon inventory capacity can easily be maxed out due to storage restrictions. In that case, shipments are returned or canceled. A 3PL backup warehouse would allow you to divert cancelled shipments and drip feed inventory to Amazon, preventing your bestsellers from running out of stock and damaging your restocking limits even further.

Partnering with a 3PL can help you stay stocked and flexible during these chaotic times. It’ll give you some peace of mind to know that you can simply redirect your shipments to your backup warehouse whenever you can’t send any more products into FBA. Working on your FBA utilization percentage and sell-through is one way to increase your restocking limit if you find you cannot send in more inventory.

These are two factors that Amazon uses to determine if you’re eligible for a restocking limit increase. Make slow-moving products more attractive by offering them on sale. Manage stranded inventory with your reserved inventory level. Once you are able to create new shipping plans for FBA and your FBA utilization is back within range, begin sending inventory from your backup warehouse to FBA. When your Amazon FBA utilization returns to acceptable levels again, you can start sending inventory from your backup warehouse to Amazon FBA once you’re able to create new shipping plans.

When we are delivering Amazon FBA freight forwarder tips, this is always our priority.

2. Build an emergency backup reserve at your 3PL

You can store some of your buffer stock at 3PL, as well as use it as a backup warehouse for canceled or returned shipments. The majority of sellers ship their LTL (Less than load) shipments directly from their warehouses to FBA. However, what if Amazon does not receive the shipment? Overburdened warehouses may prevent Amazon from receiving the shipment. If you don’t check in your inventory for weeks, it could sit there. Therefore, it is a good idea to keep some in a third-party warehouse as a safety stock.

3. Your supplier should hold back some inventory

Suppose you ship all your newly manufactured products via the ocean, and a disaster occurs at the canal. You’ll be stuck with your products at sea or in port for weeks, which puts you at risk of running out of stock. The impact of maritime delays and log jams on your inventory will be minimized if you have a contingency plan for shipping it from overseas to your destination ports and to Amazon from the ports.

You may want to hold back some inventory with your supplier that can be swiftly shipped by air in the case of an emergency. Not only will this prevent stock-outs, but it will also reduce the use of expensive express air transports because it’s only needed when necessary. Unless your ocean inventory is damaged, you are not going to airship it. Instead, you will simply put it on the next boat when the time comes.

4. Third-party fulfillment centers can be used

Partner with a third-party fulfillment center so that you can switch quickly to FBM when necessary. With a backup fulfillment center, your orders will be processed, packed, and shipped directly to your customers, sparing you the time and money involved in assembling an in-house team quickly. The Amazon restocks limit makes it impossible to send enough inventory to FBA, so this option becomes extremely useful.

With FBM, profit margins may be lower than with FBA. Even so, it allows your business to remain functional during difficult times. In that case, if your inventory limit is near its maximum, it’s better not to risk sending any more stock into Fulfillment by Amazon since Amazon will only reject it. A lack of stock can also hurt your business if you don’t keep your bestsellers in stock. A third-party fulfillment center can solve this issue.

By using your backup fulfillment center, you could ship orders in place instead of pausing your business. FBM sales are accounted for towards your sales velocity, which increases your sell-through rate.

5. Sending smaller shipments more often is a good method

You might find it costly to send in shipments twice a month, but you will increase the utilization of your inventory and sales. These two factors are currently the most important to Amazon when considering whether to raise restock limits for sellers.

In order to avoid quickly filling up your storage space, divide your three-month supply into smaller shipments. This also improves your stock turnover ratio. The quicker you turn overstock, the better, the quicker inventory management efficiency and performance.

You may want to think about automating this repetitive task so that you don’t order and transfer inventory too late. With so many challenges to deal with when running your company on a day-to-day basis, it’s easy to get overwhelmed, so consider leveraging inventory management software to stay on top of things.

Why Are Freight Forwarders Important? What Do They Do?

Freight forwarders handle shipments from manufacturers to consumers on behalf of companies, individuals, or organizations. Companies that produce goods work with intermediaries who connect them with consumers who purchase the products.

Among the services they offer are:

  • Insurance coverage for cargo
  • Provide advice on minimizing costs such as transportation
  • Taking care of all documentation issues
  • Reservations of consignments

The best freight forwarder for Amazon FBA usually covers logistics and can ship products by ship, airplane, or truck. The forwarder will ensure the shipment reaches its destination.

The role of a freight forwarder for Amazon FBA

In their role as middlemen between manufacturers and consumers, freight forwarders often perform the following tasks:

1. Providing advice to their clients

Providing professional advice to shippers is the responsibility of freight forwarders. This might include insights into such topics as banking practices, transportation costs, and shipping regulations. Clients need to be made aware of the risks and pitfalls that can arise from the process.

2. The packaging, storage, and distribution of goods

Freight forwarders should ensure they have addressed issues such as how the goods will be packaged, where they will be stored prior to transport, and how they will deliver the goods to their respective owners before transferring any goods.

3. An insurance policy

Insurance is arranged by freight forwarders for their customers for a fee, of course. In order to protect against foreseeable risks, these professionals advise their clients to ensure their merchandise.

4. Documentation management

Most legal processes involved with paperwork, such as customs and letters of credit, are handled by freight forwarders.

5. Advising on legislation

International trade laws and political unrest are among the topics that freight forwarders advise exporters about. Clients must be aware of transport-related factors as their role is to ensure they are informed.

Why Should You Use A Freight Forwarder FBA?

Has difficulty deciding whether to use an overseas sourcing company or do it yourself? Consider these four reasons why using a freight forwarder might be advantageous to you.

  • Besides shipping, they also offer other services.

Additional services provided by freight forwarders include packaging, storage, and insurance.

  • A feeling of peace

Choosing a freight forwarder ensures that you won’t have to worry about transportation or customs while waiting for your shipment to arrive.

  • Whenever a problem or risk arises, they deal with it.

A freight forwarder usually anticipates potential issues and offers a solution and backup plan in case of any inconveniences.

  • Customers are treated exceptionally well by them.

Customer service is of the utmost importance to professionals, and they go out of their way to make sure their customers are satisfied.

  • There is a reduction in contract numbers.

You often have to sign several contracts for different processes involved when you manage to ship on your own. An alternative to this is to hire a freight forwarder who will reduce the contracts to just one; between the forwarder and the client.

With the right Amazon FBA freight forwarder tips, you can easily manage your business with beneficial ROI.

What to look for when choosing a freight forwarder?

The following factors should be considered when choosing a freight forwarder. Following are how to choose your Amazon FBA freight forwarder tips:

1. Experience

A freight forwarder with an excellent reputation provides confidence in their services and identifies and resolves risks and issues as they arise.

2. Offering a range of services

You should also check for additional services provided by a freight forwarder, such as:

The packaging of goods

The possibility of storing information

Management of inventories

The Insurance.

3. Providing customer service

Freight forwarding is no different from any other business. Customer service is an essential component. Choose a company that offers exceptional customer service and fast and efficient communication channels.

4. Qualifications

Always ask to see certifications and credentials before selecting a freight forwarder. Unfortunately, the industry is full of scammers looking for their next victim.

Choosing a credible and reliable freight forwarder is an excellent way to prevent them. You should also ask for references; they are a good way to verify the company’s knowledge and expertise.

5. What your goals are or what you expect to happen

How do they compare to your expectations? Does their list of qualities match yours? Will they be able to provide you with the service you desire on time? The following questions are examples of guidelines for selecting a freight forwarder.

6. Stability of finances

Check the financial stability of your potential candidates; make certain they are able to deliver what you expect. If you choose their services, a lot is at stake, so you have to trust that they are up to the task. Ask questions if you need to.

What can a freight forwarder do for you?

Among the benefits of hiring a freight forwarder are:

  • Deliveries and pickups are provided on time

There are too many instances when products get lost during transport or distribution. The freight forwarder ensures clients’ consignments arrive on time and in good shape.

  • Using them reduces the hassle associated with shipping products.

It can be rather challenging to ship goods. There are many challenging procedures to follow, including obtaining the appropriate paperwork, transporting the goods, etc. A freight forwarder can handle all of this for you, so you can simply sit back and let them handle it.

  • They offer the best value for money

Small consignments can be very stressful to transport at a time. By consolidating them into one large shipment, unnecessary expenses can be significantly reduced.

  • Security

Freight forwarders offer security as one of their advantages. The protection they provide includes precautionary measures, such as tracking and documentation, to keep your cargo safe from getting misplaced, stolen, or damaged. Getting your package to its destination safely can be guaranteed.

  • Storage

In addition to transportation, many freight forwarders also offer storage services. You can store your goods safely and securely in the warehouses and manage your inventory with them.

  • Management of inventories

Freight forwarders provide additional services such as inventory management. Client cargo is tracked and managed efficiently by the service; this prevents inconveniences such as getting lost or stolen.

  • Versatility

Besides shipping cargo, freight forwarders provide many other services, making them highly versatile, a key quality in the transportation industry. As issues arise, they are equipped with the experience and knowledge necessary to resolve them. You have more time to focus on your business when you work with a versatile freight forwarder.

  • They handle customs and documentation

Shipping overseas can be very tedious, especially dealing with legal issues; a reliable freight forwarding service will ensure they have the proper documentation available at all times. Keeping documentation up to date and within legal guidelines means you don’t have to deal with those grueling tasks.

What Are The Fees For Freight Forwarders’ Services?

Knowing how the process works and what the costs are is essential when shipping products overseas. This is a breakdown of how much hiring a freight forwarder will cost you.

1. Fees for custom examinations

Especially potentially dangerous cargo is usually subjected to a rigorous inspection by customs. These inspections are sometimes random, which makes them more expensive.

2. Custom Duties

Imports and exports of goods are subject to customs duties. Customs duties may be specific or determined by the value of the merchandise.

3. Demurrage

Port demurrage is a charge levied on goods when they stay too long in a port. Shipping companies allow shipments to remain at their destination ports for up to seven days, and you may begin to incur demurrage once the grace period is over.

4. Insurance

Freight forwarders charge separate premiums for cargo insurance, so be sure to ask them how much they charge. It should cover the goods from the origin point to the destination.

5. Costs associated with containers

Size matters when it comes to containers. Among the sizes are:

  • The Twenty-foot equivalent (TEU)
  • The 40-foot equivalent unit (FEU)

6. Fees for documentation

Consult with your freight forwarding company about document fees and whether they’re included in the price or whether they’re separate. This will save you from incurring extra fees.

7. Management fees for containers

As a means of paying for operational costs, companies charge management fees.

Amazon FBA Freight Forwarder Tips: Factors Influencing Freight Forwarding Costs

1. The fuel

The price of fuel is subject to fluctuation, resulting in additional costs that you may not have anticipated. Fuel price increases also increase shipping costs. The reverse can also be true.

2. Demand for the product has increased

Shipping prices increase as demand for shipping increases. If there is a high demand for the same product or service, manufacturers have no choice but to raise prices to cover operating costs.

3. Availability

The capacity of the shipping vessels greatly influences the cost of freight forwarding. In order to reduce shipping costs, you should look at using large-capacity vehicles. This will allow you to haul more cargo without causing any additional costs.

4. The distance covered

Freight forwarding costs rise as the distance between the shipping location and the destination increases.

5. Weighing of the cargo

When it comes to freight forwarding, weight is an important factor. Shipments are categorized according to a variety of freight groups. The weight of a consignment is considered when deciding which freight group, it will belong to.

6. Regulations of the government

The freight forwarder is responsible for staying up to date on any changes to state laws since different states have different regulations.

What Documents Should A Freight Forwarder Provide?

We have discussed Amazon FBA freight forwarder tips. Let’s now have a look at what documents a freight forwarder should provide. A freight forwarding process consists of many steps and documentation and can be quite lengthy. Documents that must be completed include:

1. Invoice pro forma

The freight forwarder prepares Proforma invoices before exporting cargo so that the client is informed of specifications such as value.

2. Invoice for commercial purposes

It’s also used to assess customs duties by government officials because it’s a document sent to the client for services provided.

3. List of packing materials

The packing list of exports provides more information than a regular packing list. Items are listed along with their gross and net weights. A bill of lading is also prepared with it.

4. The bill of lading

When a freight forwarder and their client sign a bill of lading, it acts as proof of ownership.

5. The warehouse receipts

Besides proving that the goods arrived safely, it also proves that they were transported.

6. Licenses for exporting

A permit to export goods is a government document that authorizes the movement.

7. Licenses for importation

The import license is a document that shows that freight forwarders are authorized to bring cargo into the country.

8. Certificate of insurance

The document is provided to freight forwarders once they purchase insurance coverage for their shipments. The document covers liabilities arising from freight forwarding.

About Amazon FBA seller Freight Forwarder & Hand Carry

Before using a freight forwarder, you should thoroughly review Amazon’s terms and conditions. Here are some guidelines:

  • If a product is damaged, defective, or lost once it has been delivered, Amazon is not responsible. Consequently, Amazon will not refund or replace the product.
  • You are responsible for complying with export and import regulations of the destination country as the exporter (you or the freight forwarder).
  • As long as you don’t have an American address, you are forbidden to export any products from Amazon.
  • Neither the name nor the address of Amazon should appear on any official paperwork such as invoices or packing lists.


The process of finding the best Amazon FBA freight forwarder can be lengthy and detailed. It is fortunate that the above-mentioned Amazon FBA freight forwarder tips give an in-depth overview of selecting only the best. In addition to protecting your business against potential risks, the right freight forwarder can save you money and provide the right advice about optimizing your operations. Flexibility enables them to deal with any situation and find a long-term solution to any problem.

With these easy Amazon FBA freight forwarder tips, we hope that you have a better grasp of how freight forwarders work for Amazon FBA, what important things you need to consider when hiring a freight forwarder, and what tips you can use to avoid stock-outs.

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